acy
Privacy Policy - Univault
Privacy Policy - Univault
University Course Resource App
Last updated: September 26, 2025
Welcome to Univault – Your University Course Resource Management Application. Your privacy is important to us, and we are committed to protecting your personal information.
This Privacy Policy outlines how we collect, use, store, and protect your data when you use our mobile application.
1. Information We Collect
1.1 Personal Information
When you register or use Univault, we collect:
- Student ID (for account identification and verification)
- University Email Address (for account authentication)
- Password (encrypted and securely stored)
- Full Name (from university records or manual entry)
- University/Institution Details (course, department, year of study)
- Profile Information (optional: profile picture, bio, academic interests)
1.2 Google Sign-In Data
When you choose to sign in with Google, we may receive:
- Basic profile information (name, email address)
- Profile picture (if available)
- Google account ID (for authentication purposes only)
1.3 Academic and Course Data
To provide university resource services, we store:
- Course Enrollments (subjects, semesters, course codes)
- Resource Access History (documents downloaded, materials viewed)
- Study Materials (notes, assignments, project files you upload)
- Bookmarks and Favorites (saved resources and materials)
- Academic Calendar (exam dates, assignment deadlines, class schedules)
- Group Memberships (study groups, course groups you join)
- Discussion Participation (forum posts, comments, Q&A interactions)
1.4 Resource and File Data
- Uploaded Files (study materials, notes, documents you share)
- File Metadata (file names, sizes, upload dates, access permissions)
- Resource Categories (subject tags, course classifications)
- Sharing Preferences (public/private settings, group access permissions)
1.5 Technical Data
We automatically collect:
- Device information (Android version, device model, unique device ID)
- App usage data (features used, session duration, navigation patterns)
- Network information (IP address, connection type)
- Error logs and crash reports (for app improvement)
- Search queries and filter preferences
2. How We Use Your Information
We use your data to:
- Account Management: Create and maintain your student account
- Authentication: Secure login using Student ID/password or Google Sign-In
- Resource Access: Provide access to university course materials and resources
- Content Organization: Categorize and personalize resource recommendations
- Collaboration: Enable sharing and group study features
- Communication: Send notifications about new resources, deadlines, and updates
- Search & Discovery: Help you find relevant academic materials and courses
- Analytics: Understand app usage to improve functionality (anonymized data only)
- Security: Protect against unauthorized access and maintain data integrity
3. Data Storage and Security
3.1 Storage Infrastructure
- Database: PHP MySQL server with secure configuration
- File Storage: Secure cloud storage for documents and resources
- Local Storage: Temporary cached data on your Android device
- Backup: Regular automated backups to prevent data loss
3.2 Security Measures
- Encryption: All passwords and sensitive data are encrypted
- Secure Communication: HTTPS/SSL encryption for all data transmission
- Access Controls: Role-based permissions for different user types
- Authentication Tokens: Secure session management with token expiration
- Regular Security Updates: Ongoing security patches and vulnerability fixes
- Data Anonymization: Personal identifiers removed from analytics data
4. Data Sharing and Disclosure
4.1 Within Your University
- Academic Integration: Anonymous usage statistics may be shared with your university for educational improvement
- Resource Verification: Course materials may be verified with university faculty or administrators
- Academic Integrity: Violation reports may be shared with appropriate university authorities
4.2 We DO NOT:
- Sell your personal information to third parties
- Share your data with advertisers or marketing companies
- Use third-party analytics or tracking services without disclosure
- Share your academic performance data without explicit consent
4.3 Limited Disclosure
We may share data only when:
- Legal Requirements: Required by law, court order, or government request
- Security Threats: To protect against fraud, abuse, or security breaches
- Emergency Situations: To protect user safety or prevent harm
5. Your Rights and Controls
5.1 Access and Control
- View Profile: Access all your personal data and account information
- Update Information: Modify your profile, preferences, and settings
- Download Data: Export your uploaded files and personal data
- Delete Content: Remove your uploaded materials and posts
5.2 Privacy Settings
- Visibility Controls: Set your profile and content visibility preferences
- Sharing Permissions: Control who can access your shared resources
- Notification Settings: Customize alert and reminder preferences
- Data Usage: Opt out of optional data collection for app improvement
5.3 Account Management
- Account Deletion: Permanently delete your account and all associated data
- Data Portability: Request your data in a machine-readable format
- Access Suspension: Temporarily deactivate your account
How to Exercise Your Rights:
- In-App: Use "Settings" → "Privacy & Account" menu
- Email: Contact us at gopie852@gmail.com
- Support: Use the "Help & Support" option in app settings
6. Data Retention
- Active Accounts: Data retained while your account is active
- Graduated Students: Account data may be archived after graduation (configurable)
- Account Deletion: Personal data deleted within 30 days of account deletion
- Shared Resources: Publicly shared academic materials may be retained for educational purposes
- Legal Requirements: Some data may be retained longer if required by law or university policy
7. Third-Party Services
7.1 Google Services
- Google Sign-In: Authentication only (governed by Google's Privacy Policy)
- No Google Analytics: We do not use Google Analytics or tracking services
7.2 University Integration
- LMS Integration: May connect with your university's Learning Management System
- Academic Calendar: Sync with university academic calendar systems
- Authentication: Integration with university SSO (Single Sign-On) systems
8. Age Requirements
Univault is designed for university students who are:
- 18 years or older (typical university age)
- Currently enrolled in a recognized higher education institution
- Authorized to access university resources and systems
9. Geographic Scope and Compliance
- Primary Users: University students globally
- Data Storage: Servers located in secure data centers with appropriate protections
- Legal Compliance: We comply with applicable privacy laws including GDPR, CCPA, and local regulations
- University Policies: We work within the framework of participating universities' privacy policies
10. Updates to This Privacy Policy
We may update this Privacy Policy to reflect:
- New app features or functionality
- Changes in university partnerships or integrations
- Legal or regulatory requirements
- Enhanced security measures
Notification Process:
- In-app notification for all users
- Email notification to your registered university email
- Updated "Last modified" date
- Major changes require explicit user consent
11. Contact Information
12. Consent and Agreement
By using Univault, you acknowledge that you have:
- Read and understood this Privacy Policy
- Agreed to our data collection and usage practices
- Confirmed you meet the age and enrollment requirements
- Understood your rights regarding your personal data
For Google Sign-In users: Your use of Google authentication is also governed by Google's Privacy Policy and Terms of Service.